CONSTITUTION AND BYLAWS
LEWIS-CLARK KENNEL CLUB, INC.
Name and Purpose
Section I: The name of the Club shall be the Lewis-Clark Kennel Club, Inc.
Section 2: The objects of the Club shall be:
(a) To encourage and promote quality in the breeding of purebred dogs and to do all possible to bring their natural qualities to perfection;
(b) to urge members and breeders to accept the standard of the breed as approved by The American Kennel Club as the only standard of excellence by which all purebred dogs shall be judged;
(c) To do all in its power to protect and advance the interests of the breed by encouraging sports-manlike competition at:
• dog shows
• obedience trials
• tracking tests
• agility trials
• field trials
• hunting tests
(d) To conduct sanctioned matches:
• dog shows
• obedience trials
• tracking tests
• agility trials
• field trials
• hunting tests
• And any other event for which the club is eligible under the Rules and Regulations of The American Kennel Club.
Section 3: The Club shall not be conducted or operated for profit and not part of any profits and remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
Section 4: The members of the club shall and may from time to time revise such bylaws as may be required to carry out these objects.
Section 1: There shall be six (6) types of memberships open to all persons who are in good standing with The American Kennel Club and who subscribe to the purposes of this club.
(a) Individual: ($6.00) for any single person who is 18 years or older may enjoy the privileges of membership and be allowed 1 (one) vote and may hold any office.
(b) Household: ($10.00) all members of a household that are 18 years or older may enjoy all the club privileges including the right to vote and hold office. Each household membership shall be allowed 2 votes only and only two (2) family members may hold any office during any term of office.
(c) Junior: ($1.00) Open to all children under 18 years of age, a non-voting / non-office holding membership which may automatically convert to regular membership at age 18.
(d) Life: There are no dues required for any individual or family unit who have been in continuous membership of 20 years or more. Life members may enjoy all the privileges of membership to include holding office. Breaks in membership disqualify a member or household for Life Membership.
(e) Associate: ($6.00) Entitled to all club privileges except voting and holding office (offered to individuals who live outside the club’s area; also offered to individuals who live in the club’s area but are not active).
(f) Honorary: an individual who has made significant contributions to the Sport, Breed or the Club; honorary members pay no dues, but may maintain Individual or Household membership if they pay dues.
Section 2: Dues. Membership dues shall be $6.00 per year for an individual, $10.00 for a household, $6.00 for Associate or $1.00 for Junior payable on or before the 1st day of January of each year. No member may vote whose dues are not paid by March 1st of the current year. During the month of November the Treasurer shall send to each member a statement of his dues for the ensuing year. No member may vote at any meeting while dues have not been paid for that current year.
Section 3: Election to Membership: Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and bylaws and the rules of The American Kennel Club. The application shall state the name, address, and occupation of the applicant and shall carry the endorsement of two (2) members in good standing.
All applications are to be filed with the Secretary and each application is to be read at the first meeting of the Club following its receipt. At the next Club meeting the applicant attends the application will be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot, at that meeting shall be required to elect the applicant. The applicant becomes a voting member upon payment of dues.
Applicants for membership who have been rejected by the Club may not re-apply within six months after such rejection.
Section 4: Termination of Membership; Memberships may be terminated:
(a) By resignation. Any member in good standing may resign from the Club upon written notice to the Secretary, but no member may resign when in debt to the Club. Obligations other than dues are considered a debt to the club and must be paid in full prior to resignation.
(b) By lapsing. A member will be considered as lapsed and automatically terminated if such member's dues remain unpaid after the first day of March. However, the Board may grant an additional 60 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.
(c) A membership may be terminated by expulsion as provided in Article VI of these by-laws.
Meeting and Voting
SECTION 1: Club Meetings. Meetings of the Club shall be held within the Greater Lewiston-Clarkston area on the 2nd Tuesday of each month at 7:00 p.m., at such place as the Board of Directors may designate. The quorum for such meetings shall be 20% of the members in good standing.
SECTION 2: Special Club Meetings. Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held within the Greater Lewiston-Clarkston area at such place, date, and hour as may be designated by the Board of Directors to call such meeting. Written notice (or electronic communication with acknowledgment required) of such a meeting shall be mailed (or electronically communicated with acknowledgement required) by the Secretary at least five (5) day and not more than fifteen (15) days prior to the date of the meeting and said notice shall state the purpose of the meeting, and no other Club business may be transacted there at. The quorum for such a meeting shall be 20% of the members in good standing or a majority of the Board.
SECTION 3: Board Meetings. Meetings of the Board of Directors shall be held after adjournment of every regular meeting or by electronic communications at such hour and place as may be designated by the Board. The quorum for such a meeting shall be a majority of the Board.
SECTION 4: Special Board Meetings. Special meetings of the Board may be called by the President, and shall be called by the Secretary upon receipt of a written request signed by at least three (3) members of the Board. Such special meetings shall be held within the Greater Lewiston-Clarkston area such place, date and hour as may be designated by the person authorized herein to call such meeting. Notice of such meeting shall be electronically communicated by the Secretary at least five (5) days and not more than ten (10) days prior to the date of the meeting and electronic acknowledgement must be made to the secretary. Any such notice shall state the purpose of the meeting and no other business shall be transacted there at. A quorum for such meeting shall be a majority of the Board.
SECTION 5: Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present. Proxy voting will not be permitted at any club meeting or election.
Directors and Officers
SECTION 1: Board of Directors. The Board shall be comprised of the President, Vice President, Secretary, Treasurer and three (3) other designated persons, all of whom shall be members in good standing. The Officers shall be elected for a two (2) year term at the club’s annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the Club's affairs shall be entrusted to the Board of Directors. The designated persons to serve as Directors, shall be elected to, and hold office on a rotation basis of 3, 2, and 1 year terms. The out-going President shall automatically become a member of the Board for 1 year.
SECTION 2: Officers. The Club's officers, consisting of the President, Vice President, Secretary, and Treasurer shall serve in their respective capacities for the term of 2 years, both with regard to the Club and its meetings and the Board and its meetings.
(a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws. The President shall have all passwords and access to the website, the postal box, the club trailer and other secured club belongings.
(b) The Vice President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.
(c) The Secretary shall keep a record of all meetings of the club and of the Board meetings of all matters of which a record shall be ordered by the Club and have charge of all of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of members of the Club with their addresses; which shall be sent to any member in good standing, upon written request, not more than once each club year, and carry out such other duties as are prescribed in these by-laws
(d) The Treasurer shall collect and receive all moneys due or belonging to the Club. Moneys shall be deposited in a bank designated by the Board in the name of the Club. The books shall at all times be open to inspection of the Board and a report shall be given at every Board meeting on the condition of the Club’s finances. Every item of receipt or payment not before reported shall be reported at the annual meeting and accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine shall be determined by the Board of Directors, the expense to be borne by the club.
(e) Termination from a Club Office or Position. The unexplained unexcused absence of a Director, Officer or Committee Member, from three (3) consecutive regular meeting of the Club/Board shall operate as the resignation of the Director, Officer or Committee Member from the club office or position held. Removal from the proposed office or position held shall require two-thirds vote of those present at the meeting, voting at the meeting shall be necessary for termination from the office or position. (revised August 2018)
SECTION 3: Vacancies. Any vacancies occurring on the Board or among the offices during the term of office shall have un-expired term filled until the next regular election. Vacancies shall be filled by majority vote of all the members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose. Exception: A vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the Board.
Club Year, Annual Meeting, Elections
SECTION 1: Club Year. The Club's fiscal year shall begin on January 1st and end on December 31st. The Club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
SECTION 2: Annual Meeting. The annual meeting shall be held in the month of May at which Officers and Directors for the ensuing term shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article, if positions are unopposed, then the nominees are elected by acclamation. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his successor in office all properties and records relating to that office within 30 days after the election.
SECTION 3: Elections. The nominated candidate receiving, the greatest number of votes for each office shall be declared elected. The nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.
SECTION 4: No person may be a candidate in a Club election who has not been nominated. No person shall be qualified to be nominated for any office who has not been a member during the month of January. During the month of January, the Board shall select a Nominating Committee consisting of three members, not more than one of whom shall be a member of the Board. The Secretary shall immediately notify the committeemen of their selection. The Board shall name a Chairman for the committee and it shall be the Chairman’s duty to call a committee meeting, which shall be held on or before February 1st.
(a) The Committee shall nominate one candidate for each office and one candidate for the positions on the Board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(b) Upon receipt of the Nominating Committee's report, the Secretary shall, before the March meeting, (at least two (2) weeks), notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the April meeting by any member in attendance provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position, and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination of the Nominating Committee.
(d) Nominations cannot be made at the annual meeting or in any manner other than provided in this Section.
SECTION 1: The Board may each year appoint standing committees to advance the work of the Club in such matters as dog shows, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
SECTION 2: Any committee appointment may be terminated by majority vote of the full Membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
SECTION 1: American Kennel Club Suspension. Any member who is suspended from all the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.
SECTION 2: Charges. An individual member may prefer charges against another individual member for alleged misconduct prejudicial to the best interests of the Club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 that shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting. If the Board considers that the charges do not allege conduct that would be prejudicial to the best interests of the club it may refuse to entertain jurisdiction. If the Board entertains Jurisdiction of the charges it shall fix a date of a hearing by the Board not less than 3 weeks not more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.
SECTION 3: Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.
SECTION 4: Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The president shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspensions shall stand.
SECTION 1: Amendments to the constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20% of the members in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within 3 months of the date when the petition was received by the Secretary.
SECTION 2: The constitution and by-laws may be amended by a 2/3 secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting
SECTION 3: No amendment to the constitution and by-laws that is adopted by the Club shall become effective until it has been approved by the Board of Directors of the American Kennel Club.
SECTION 4: Votes on Bylaw Amendments — after amendments are voted upon, the club must provide AKC with the number of members in good standing as well as the date of the vote, and the number who voted for and against. A copy of the revised document must be submitted to AKC by the Secretary as soon as it is printed
SECTION 1: The Club may be dissolved at any time by written consent of not less than 2/3 of the members in good standing. In the event of the dissolution of the Club other than for reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the Club but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Order of Business
SECTION I: At meetings of the Club, the order of business, so far as the character and nature of meetings may permit, shall be as follows:
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of Committees
Election of Officers and Board (at annual meeting)
Election of new members
SECTION 2: At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of committees
SECTION 1: The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised,” shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the club may adopt.
Club area is described as a radius of fifty (50) miles from the center of the Greater Lewiston-Clarkston area.
Member in good standing — an individual who is not suspended by The American Kennel Club or their Club and whose dues for the year are already paid.
Types of Membership (must be defined in Article I, Section 1):
Regular (Individual) — Enjoys all club privileges including the right to vote and hold office (offered to individuals who live in or outside of the club area).
Household — Two (2) adult members residing in the same household, each eligible to vote and hold office.
Foreign (usually for parent clubs) — for those individuals who are not U.S. residents (or its territories and possessions). Shall be entitled to all club privileges except voting and office holding.
Associate or Newsletter — entitled to all club privileges except voting and office holding (offered to individuals who live outside of the club area; also offered to individuals who live in the club area but are not active).
Junior — Open to children under 18 years of age; a non-voting/non office holding membership which may automatically convert to regular membership at age 18.
Honorary — an individual who has made significant contributions to the Sport, Breed or the Club; honorary members pay no dues and are not eligible to vote, but can maintain regular (or household) membership if they pay dues.
Life — for those individuals who have been members for a long period of time (usually 20+ years); Life members pay no dues but are eligible to vote and hold office.
Reprimand — a written warning to a member after charges have been filed in accordance with the bylaws and it is determined that the member’s conduct was not severe enough to warrant a suspension or a recommendation for expulsion.
Notices — all club notices must be sent either via the US Postal Service or e-mail in accordance with current AKC policy.
Delegate Duties — For AKC member clubs only, the general duties of the Delegate must be listed.